Land Based Project Proposal

Renew or propose a new project or activity at the UBC Farm.

This application allows us to determine if your project is suitable and realistic for the capacity of our team and our current land-use priorities. This submission will also begin your project's administrative file if your project is accepted by the CSFS team.

Please fill out all the fields as best as possible. The more information you provide, the easier it will be for us to discuss the feasibility of granting your project space at the UBC Farm. Fields with a red asterisk (*) are required. Use the "save and continue" feature provided at the end of the form to save your information, it will generate a link to your in-progress application.
Is this a land-based project renewal (i.e. a request to continue your project beyond the annual cycle for which it was previously approved)?*
If so, please use the same project title as on your previous submissions.
- Yes
- No
Applicant Information
Primary Applicant's Name*
Last First
Primary Applicant's Email*
Indicate Primary Applicant's UBC affiliation (Faculty/Department)*
Indicate Primary Applicant's position*
- Non-UBC (indicate affiliation in Other)
- Staff
- Undergraduate Student*
- Graduate Student*
- Postdoctoral Fellow*
- Faculty
- Alumni
*Please note that If the primary applicant is a student/postdoc, the student’s supervisor must be listed as a Secondary Applicant.
Secondary Applicant's Name
Last First
Secondary Applicant's Email
Indicate Secondary Applicant's role on this project
Secondary Applicant's UBC affiliation (Faculty/Department)
Secondary Applicant's position
- Non-UBC (indicate affiliation in Other)
- Staff
- Undergraduate Student*
- Graduate Student*
- Postdoctoral Fellow*
- Faculty
- Alumni
Are any of the applicants (primary or secondary) CSFS associates?*
See the list of CSFS Associates here.
- Yes
- No
Your project/organisation/lab/departmental/club’s website (if relevant)
Project Information
Project Title*
Estimated Project Installation/Start Date*
MM slash DD slash YYYY
Estimated Project End Date*
This is when the site is completely cleared of your equipment and any field or forest space is ready for others to use.
MM slash DD slash YYYY
What is the primary purpose of this project?*
Select the one that best applies
- Research
- Education
- Community Engagement
Is this a project you aim to run, under a similar description, for more than a year?*
- Yes
- No
How long do you envision running this project at the Farm?
Please, remember UBC Farm land-based proposals associated to multi-year projects must be renewed annually (renewal procedure being a simplified procedure). Any significant changes to the original project will require a new complete proposal submission.
Is this land-based project associated with any larger funded research grant associated with the CSFS?*
- Yes
- No
Is this land-based project associated with any larger funded research grant?
- Yes
- No
Please upload a copy of the funded research proposal here*
Max. file size: 20 MB.
Hidden
UBC Farm Field Work Safety Plan*
To comply with UBC guidelines for the Phased Resumption of On-Campus Research, the LFS Research Resumption Planning (LFS-RRP) document, and the COVID-19 UBC-Farm Research Resumption Plan, all applicants are required to submit a UBC Farm Field Work Safety Plan. Your safety plan will only need the signature of the project supervisor to be submitted. Signatures of the CSFS Research Manager, the LFS Associate Dean of Research, and the LFS Associate Dean will be provided to you after its approval. Please use the COVID-19 UBC-Farm Field Work Safety Plan Template.
Drop files here or

Max. file size: 20 MB.
Please submit your previously approved land-based proposal and indicate below the year the initial land-based proposal was approved*
Please upload your previous proposal here*
Max. file size: 20 MB.
What is new about your project this year?*
Please share any new developments or successes. This information will be used for our research communication, including tours, articles, outreach, and more.
Describe any changes in your experimental set up for this new year’s activities*
Please mention any changes regarding space needs, location of your research plot/area, public access limitations to your plot, preferred interaction with or exclusion from other farm activities (i.e. exclusive use of land for your project), additional storage needs. Use the new UBC Farm Map for a reference regarding field codes and locations description. 200 max words.
Describe your needs in terms of Farm staff support for this year activities*
Equipment, labour, and inputs needed. Also, indicate if you have any particular crop management requirements. 200 max words.
(Optional) Research Signage Updates
- Signs damaged or missing and need replacing
- Signs are inaccurate and require updated text
If applicable, indicate the reason you would like your signage to be updated, or type your own response. Note that there is a fee associated with this, as described in the Land-Based Fees. If you require a picture of what your signage looks like, contact the Research Manager.
Describe your estimate of this year project associated fees*
See the UBC Farm User Fee Schedule for guidance.
Describe the funding source you will use for this year activities at UBC Farm*

This can be government funding, private funding, a research grant, undergraduate thesis grant, or specific course funding.
Please list the names and emails of all team members who will be on-site at the UBC Farm this year.*
To do so, download this table and fill out the required information. Note: If the list of on-site team members changes later on, please email the Research Manager describing the changes.
Max. file size: 20 MB.
-Please note that if this year's activities substantially differ from the initially approved land-based proposal, you could be requested to submit a new full land-based proposal to be reviewed.
Short Project Summary*
Please include Problem Statement, Research Question(s), Methods, and Objectives written in language that could be posted on the CSFS website upon approval. 200-350 words.
Describe your project’s space needs: Area Size (square meters)*
Give us the most detail possible to describe your space/access needs and associated requirements: area (square meters), preferred shape and dimensions of your requested plot, preferred location (e.g. forested vs. agriculture field, sun/shade), any public access limitation needs, preferred interaction with or exclusion from other farm activities (i.e. exclusive use of land for your project), additional storage needs. Please see UBC Farm Map. 200 max words.
File
If your project includes infrastructure, please submit a sketch/picture of your construction plans and equipment
Drop files here or

Max. file size: 20 MB.
Describe what will happen at UBC Farm as part of your project*
Describe the activities that will happen at the Farm (e.g., data collection, installation of sensors or specific plant/crops, external people accessing the site, specific educational/community activities), planned frequency of those activities, and any other relevant details. 300 max words.
Describe your needs in terms of Farm staff support*
Equipment, labour, and inputs needed. Also indicate if any particular crop management requirements. 200 max words.
Project Funding
Please write below the funding source(s) supporting your proposed activities at the Farm*
This can be government funding, private funding, a research grant, undergraduate thesis grant, or specific course funding.
Please choose what best applies*
- Not currently funded
- Funding still pending
- Funded (see funding source above)
- Other
Untitled*
Please explain.
Project associated fees*
Please describe below the User Fees applicable to your project. Please check the UBC Farm User Fee Schedule for guidance. All projects are subjected to annual admin and start-up consultation fees. Project information signage is required for projects involving the establishment of project-specific crops, semi-permanent structures, or apparent pieces of equipment. Apart from that, if your project requires exclusive or semi-exclusive land use, please tell us the land area you require to be dedicated to your project (m2), and any other additional cost as described on the Fee schedule (i.e. hours of technician time to support your project, hours of tractor usage, irrigation needs, etc). If you selected “Not currently funded” above, please explain how you plan to cover these costs.
Specific Evaluation Points
The following questions, based on the UBC Farm Land Use Principles, are used by our team to evaluate how your proposed activities align with the UBC Farm academic mission and principles. Take a moment to briefly (50 words max) explain how your project answers each question. In the case where some questions do not apply to your project, indicate "N/A".
How does your project contribute to the UBC Strategic Plan?*
- It supports inclusion by embedding equity and diversity across university systems and structures
- It promotes collaboration both across the university and with the broader for enhanced impact
- It supports innovation by cultivating creativity, resilience and shared risk-taking to catalyze new approaches
- It supports research excellence by creating and mobilizing knowledge for impact
- It supports transformative learning by enabling learning through evidence-based teaching, mentorship and enriching experiences
- It supports local or global engagement through the exchange of knowledge and resources for everyone’s benefit
- None of these apply
Please select all that apply from the list below.
How does your project contribute to the CSFS 2016-2020 Strategic Plan?*
Please select all that apply from the list below
- It supports student and community training opportunities
- It promotes healthy and sustainable diets
- It contributes to generating knowledge about climate change adaptation/mitigation on crops
- It supports food literacy
- It contributes to Indigenous food sovereignty
- It promotes environmental stewardship (i.e. responsible use and protection of the natural environment through conservation and sustainable practices)
- It supports policy innovation to achieve sustainable food systems
- It supports biodiversity protection
- It supports the development of sustainable farm management practices
- It supports knowledge mobilization for farmers and producers
- None of these apply
Describe how you are planning to ensure standard principles of academic rigor into your project (e.g., demonstrated expertise, academic supervision, adequate research or project design).*
Are you willing to make public any non-Indigenous research data you collect at the UBC Farm once your project is completed?*
Please refer to our data sharing policy and see the CSFS Dataverse Portal and Creative Commons license to inform your decision. Researchers collecting non-Indigenous data are expected to submit data generated at the UBC Farm within 6 months of an experiment's completion to be archived in the CSFS server. Once you are ready to make your data public (up to 3 years after your experiment's completion), we will facilitate the posting of your UBC-Farm related data on our public repository. Contact csfs.data@ubc.ca for any questions regarding our data policy.
- Yes
- No
Please explain.
Please explain.
What about your project is novel (i.e., how will this project contribute to new knowledge around sustainable food systems)?*
What is your knowledge mobilization plan (i.e. project reports, publications, theses, community outreach and extension planned activities, etc.)?*
In one or two sentences, please explain for a general audience: What is the potential impact of this project?*
Are student and community training opportunities incorporated into your project? If so, please describe how*
Describe any risks posed by the project in relation public health, UBC Biosafety, Data Privacy, Research Ethics, and Environmental Safety Standards. Indicate any compliance efforts you have worked towards with regulatory bodies.*
For reference: UBC Biosafety, Research Ethics, and Environmental Safety Standards.
Does your project respect organic production methods on UBC Farm production fields?*
- Yes
- No
Please explain.*
Please explain.
Is there anything else we need to know?
You will receive an email confirmation when you submit your proposal.
Didn’t receive a confirmation of your submission? Please email our research team at (ubcfarm.research@ubc.ca).
Phone
This field is for validation purposes and should be left unchanged.

Save and Continue Later

Land Based Project Proposal

Land Based Project Proposal

Applicant Information

Project Information

-Please note that if this year's activities substantially differ from the initially approved land-based proposal, you could be requested to submit a new full land-based proposal to be reviewed.

Project Funding

Specific Evaluation Points

You will receive an email confirmation when you submit your proposal.